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Understanding
the SASIxp Scheduling Cycle 1.
Two Scheduling Tools: Basic Scheduling and Mass Scheduling* a.
Basic Scheduling:
“Walk-in” scheduling; used after school year starts as new students
arrive b.
Mass Scheduling*:
Used to schedule all students for a coming school year; “off-line” for
current year 2.
Typical Scheduling Cycle a.
August:
School starts with all students scheduled for current
year b.
August – May:
New students are scheduled for current year with Basic
Scheduling c.
January:
New Year Rollover is done to create files for the coming
year (no impact on current year) d.
January – July:
Students are scheduled for coming year with Mass
Scheduling* (no impact on current year) e.
July – August:
New school year starts and new schedules are activated for all
students f.
Go back to Step a and start again *Mass Scheduling is
recommended for 1st-year SASIxp users; Schedule Pro can be used in
subsequent years. Using Mass Scheduling: The Five Main Steps
1.
Validate Courses a.
Be sure New Year Rollover has been completed by the
District b.
Be sure you’re using the GREEN screen (indicates
coming year; regular SASIxp screen is blue) c.
Set Course ID length (8 in SC) d.
For each course, set Low Grade and High Grade e.
For each course, set Academic Tag f.
For each course, set Credit Value g.
For each course, set up to 3 Subject Areas (must
have at least one; last one should be Elective) 2.
Validate Teachers a.
Inactivate departing staff b.
For each teacher, fill in Short Name field (this
prints on all reports) c.
Check spelling of names and other information
(prints on reports, etc.) 3.
Handle Course Requests a.
Pre-schedule applicable students b.
Use Mass Assign c.
Drag and Drop d.
Pre-scheduled Edit List (SSS17): Helps clean up course requests e.
Course Request Tally (SSS03)
i.
Identify “no-go” courses
ii.
Adjust course requests; make changes for students,
as needed f.
Potential Conflicts (SSS06): Singleton/doubleton matrix 4.
Create Sections a.
Manual process; software does not create sections b.
Use previous year’s Master Schedule as a starting
point c.
Use Tally report to modify number of sections d.
Use Duplicate Section, if appropriate 5.
Schedule Students a.
Run Pre-Schedule Edit AGAIN and clean it up b.
Scheduling options
i.
Ignore maximum class size
ii.
Select scheduling sequence c.
Run Scheduler to schedule all students d.
Print the Sections List (SMS02)
i.
Print in Course ID order: Identify periods with overloads; add/delete sections as needed
ii.
Print in Teacher Name order: Verify that each teacher has a full
schedule
iii.
Print in Room order: Verify that each room is used only once per period e.
Schedule all students again and run the SMS02
variations again (5c and 5d, above) f.
Resolve conflicts (use analysis page in Scheduling
Atom) g.
Update classes to make schedules active for all
students From: Evelyn O’Neill (NCS) |
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