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Updated: 6/7/2007 |
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PLEASE BE SURE TO DO
THE FOLLOWING FOR EVERY STUDENT YOU ENROLL: 1. Go into the Enrollment
atom. 2. Click Data on the
menu bar and choose Add Student from the drop-down menu. 3. Type the student's last
name in the line provided. 4. Click the Find
button near the right edge of the window (just under the Birthdate
field). 5. You will see a list
of students who are or have been enrolled at other schools in the
district. Gray names mean the
students are currently active in another school; black names mean the
students are currently inactive in our district. 6. Scroll through the list
to see if your student is there. 7. If your student is in
the list and the name is BLACK, highlight that name and click the Transfer
button. That student's records will be
moved to your school. 8. If your student is in
the list and the name is GRAY, one
of two things must be considered: a. If your student is in
the list, the name is GRAY, and a b. If your student is in
the list, the name is GRAY, and there is NOT a 1) Highlight the gray name
and click the Transfer button. 2) You will see a message
that this student “has no record in the selected year.” 3) Click the OK button on
that message. 4) Change the “Transfer
from Year” to last year. 5) Click the Find button. 6) Highlight the student’s
name (which should be black) and click the Transfer button. 7) The student’s record will
then be transferred to the current school year. 8) On the Enrollment
screen, do the following: a) Click Enrollment on the
menu bar; then Change Name .. ID on the drop-down
menu. b) Change the grade level
(Grd) on the top line of the Enrollment form. c) Change the Enter Date
to the date the student is entering your school. d) Click
the Save button; OK to Add; and OK again (if you get an “invalid subfile” message). e) The student’s record
will now be active for the current school year. 9. If your student is NOT
in the list, click the Add button and begin building the student
record: ·
Mandatory fields for data entry: Last Name, First Name, Gender, Grade, Enter
Date, Enter code, Birth Date, Permanent ID Number (assigned by SASI) ·
Optional fields for data entry: Mailing Address, City, State, Zip,
parent/Guardian, Telephone, Grid Number, Ethnic Code, Social Security Number
(should be entered in the Student window if not completed during enrollment) ·
LEAVE fields – Sch,
Dst, and ·
Student ID field shows asterisks &
SASI will automatically assign the ID number upon saving the enrollment data. ·
SAVE after entering the enrollment data;
this enters the student information in your school’s SASI database and the District’s
database. 10. Be
sure that you add the EFA/EIA codes and dates at the time of enrollment. DO NOT ADD A STUDENT TO YOUR SASIxp
DATABASE UNLESS YOU HAVE DONE THE ABOVE. |
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